NOAO Guidelines for Using Gemini's Phase-I Tool
Investigators wishing to propose for the US share of time on the Gemini
telescopes must use
Gemini's Phase-I Tool (PIT) .
The PIT is a downloadable application that is used to provide "front-page" information including the title, abstract, and contact info for the investigators. Instrument configuration details, target coordinates, and observing constraints are also included in PIT, and are carried over into the Phase-II process for accepted proposals.
"Essay" sections are included in a single PDF attachment, which can be prepared using an MS Word or LaTeX template. Detailed help pages and
video tutorials are available on the Gemini web site.
Please consider these suggestions and guidelines when preparing your proposal:
- Please use the US version of the template -- (if the PI of the proposal is at a US institution). Templates can be found at the PIT software distribution site. Download GemPhase1_US.doc for the Word template or GemPhase1_US.tex for the LaTeX template (if using LaTeX, you'll also need GemPhase1_US15A.sty). Investigators that have used the NOAO Proposal Form in the past will notice that the format and instructions for these essay sections are very similar to the NOAO form.
- Watch the length of your scientific justification -- Please keep
it within the one-page limit for the text. Two additional pages can be
used for references and figures.
- If requesting consideration for Band 3 observations, include Band 3
targets -- PIT includes a separate panel for band 3 targets. If you have already defined your targets for Bands 1/2, you can use the "Edit" menu to copy/paste observations into the "Band 3" section and then update the conditions and observation times.
- Be sure to include example Integration Time Calculator (ITC) output --
please see the instructions in the template. ITC output can be very useful to our staff when reviewing proposals for technical
- Export and Print your proposal before submitting -- this will allow you to see your proposal just as the TAC will see it. Be sure to use the "NOAO" format under the "Export as PDF" option.
- If requesting time both for Gemini and other NOAO resources (e.g. SOAR), you will now need to submit two proposals.
Note, however, that since the essay section formats and instructions are quite similar, a lot of preparation time can be saved by cutting and pasting the text. If you are submitting complementary proposals, it can be helpful to to the TAC to mention this in the text.