This is the form letter WIYN queue experiment PIs receive when it seems likely that their program will be initiated 4 - 6 weeks in the future.
Proposal ID: ##PROG_ID
Program Title: ##PROG_TITLE
PI: ##PROG_PI
PI E-mail address: ##PI_EMAIL
Dear Dr. ##PI_LASTNAME:
Congratulations on your successful Hydra WIYN queue observing proposal.
The earliest possible date when we can observe the targets listed below
for your program will be ##PROG_START_DATE. This prediction is based
on a combination of your TAC grade, current WIYN program queue progress,
and the celestial coordinates of your program targets.
We remind you that approved WIYN queue programs fall into two priority
classes: "highest" priority and "best effort". Please refer to the
TAC results letter you received via regular mail to determine the priority
of your program. If your program falls in the "best effort" class,
you should be aware that the chances that your program will be initiated
and completed are significantly lower than if you are in the "highest"
priority class.
We request that you now submit:
(1) Hydra astrometry files for all the fields listed in topic 1
below (REQUIRED)
(2) Hydra configuration files for these fields (REQUIRED)
(3) a WIYNQ form (NECESSARY if (1) the target tables have been
revised from your original proposal, or (2) you feel that
a brief description of the observations and calibrations
needed would help the WIYN queue team properly acquire
your data.)
These files should be submitted NO LATER THAN MIDNIGHT ##DUE_DATE. If
the necessary files are NOT submitted by this date, your program may be
dropped from the WIYN queue UNLESS you notify us that file submission
will be delayed and why it will be delayed by sending e-mail to
"wiynq@noao.edu".
Note that we CANNOT begin observing these target fields for your program
until we receive the associated Hydra configuration files.
If you have already submitted valid Hydra configuration files for program
##PROG_ID as part of a different and/or previously approved WIYN queue
program, you may NOT need to re-submit those files. However, we do
request that you send us e-mail listing: (a) the files already
submitted and when they were submitted (so we can verify that you've
used the latest version of the Hydra fiber assignment program) and (b)
files that need to be submitted by the deadline. Please send this
information to "wiynq@noao.edu".
Please read the rest of this notice CAREFULLY. It discusses the
following topics:
1. Instructions for Submitting Hydra Set-up Files
2. Instructions for Submitting a WIYNQ Form
3. Periodic Queue Progress Reports and MOS/Hydra Information on the Web
4. List of Important E-mail Addresses
5. Final Remarks
1. INSTRUCTIONS FOR SUBMITTING HYDRA SET-UP FILES
In what follows, Hydra "astrometry" files are defined to be the
astrometry files used by the "whydra" program to compute fiber
positions. Hydra "configuration" files are defined to be the fiber
configuration files written by the "whydra" program. (NOTE: Those
working within the Solaris operating system should use whydra_sol.
However, a "Solaris version" of the Hydra simulator is not yet available.)
Hydra astrometry and configuration files should be submitted for
the following target fields:
##TARGETS
We have only requested the fields which may be observed in the next
two months. If this is not all your fields, we will be asking for the
rest of your Hydra astrometry and configuration files later. You may
submit ALL your Hydra astrometry and configuration files now if you
wish.
Hydra astrometry and configuration files should be prepared using the
programs and documentation available via anonymous FTP from
FTP.NOAO.EDU. Please refer to the file "kpno/hydra/README" for
further instructions on preparing these Hydra astrometry and
configuration files. On the World Wide Web (WWW) please refer to the
location http://www.noao.edu/wiyn/obsprog/proginfo/MOS-HydraInfo.html.
Hydra astrometry and configuration files should be e-mailed to
"wiynq-submit@noao.edu". Please insert the following information in
the e-mail "Subject" field:
"S98 KP##PROG_NUMBER OBJID Hydra astrometry" (for Hydra astrometry files)
OR
"S98 KP##PROG_NUMBER OBJID Hydra configuration" (for Hydra configuration
files)
The OBJID should be the same OBJID you assigned to each field in your
proposal target table or most recently submitted WIYNQ LaTeX form.
When your files are received, you will receive an automatic
acknowledgement.
2. INSTRUCTIONS FOR SUBMITTING A WIYNQ FORM IF NEEDED
As part of your original proposal, you submitted a target table
outlining your proposed observing program. Unless otherwise
instructed, we will execute your program as specified in your proposal.
We strongly encourage you to submit any revision of the observing
instructions or special calibration instructions not included in your
proposal using the WIYNQ form as soon as possible.
The WIYNQ form LaTeX template (wiyn_qform.tex), LaTeX .sty file
(wiynq15.sty), and a sample WIYNQ form (wiyn_qsample.dvi) can be
found at http://www.noao.edu/wiyn/obsprog/proginfo/WIYNQ/.
Please review your WIYNQ form, keeping the following in mind:
(a) It is VERY IMPORTANT that you specify as precisely as possible a PER
EXPOSURE data quality figure-of-merit, i.e., a quantitative measure of
whether an individual exposure has met your technical goal. Your
figure-of-merit might be one of the following:
(1) S/N per pixel at a specified wavelength
(2) how well two lines were split at a given wavelength
(3) number of detections above sky per configuration
The specified figure-of-merit could be some combination of these examples
or something else entirely. Please be specific.
Please see the "Program Overview" section under "General WIYN
Observing Program Information" on the "WIYN Observing Program
Home Page" (http://www.noao.edu/wiyn/obsprog/) for a general
description of how your data will be assessed as we acquire it.
(b) Please review the default operation and calibration procedures for
MOS/Hydra observations (see the "MOS/Hydra Information" WWW pages listed
in the "WIYN Observing Program Home Page"). Any special calibrations
(e.g., twilight sky observations) should be specified and justified
in the "Observing Program" section of your WIYNQ form. In addition,
any required standard star observations must be listed on the WIYNQ
form. Please note that most of the time necessary to calibrate your
observations will be charged against the time awarded to your program by the
TAC. Refer to the "Estimating WIYN Observing Overheads" WWW link found
in the "WIYN Observing Program Home Page".
(c) Carefully consider the wavelength range required for your science
program. That is, do not simply list the "start" and "end" wavelengths
as given by the Bench Spectrograph setup program. It helps greatly
if we know what spectral regions and features are essential for your
science. Any detailed information you can provide on the WIYNQ form
will facilitate decisions as to how best to configure the spectrograph
for your program.
(d) If you submit a WIYNQ form, you should e-mail it to
"wiynq-submit@noao.edu". Your e-mail "Subject" line should read:
"S98 KP##PROG_NUMBER WIYNQ form"
We will acknowledge the receipt of your form.
3. PERIODIC QUEUE PROGRESS REPORTS AND MOS/HYDRA INFORMATION ON THE WEB
We regularly post queue progress reports to our Web site:
http://www.noao.edu/wiyn/obsprog/
We try to update this information after every night assigned to queue
observing at WIYN. This site also contains a variety of other
information (see the previous section) about the NOAO WIYN Observing
program, MOS/Hydra, WIYN Imager, and DensePak. Take some time to become
familiar with our Web site.
4. LIST OF IMPORTANT E-MAIL ADDRESSES
wiynq-submit@noao.edu Submit all requested Hydra astrometry
and configuration files and your
revised WIYNQ form HERE.
wiynq@noao.edu Submit all other questions about
the WIYN queue observing program HERE.
asaha@noao.edu IF ALL ELSE FAILS, contact Abhijit Saha,
and ASK FOR HELP.
5. FINAL REMARKS
We invite your comments on any aspect of the WIYN queue observing program.
It is only through your feedback that we will learn to serve our community
in the most fruitful manner.
On behalf of the entire WIYN queue team, thanks for your cooperation
and good luck.
Abhijit Saha
NOAO
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Last Updated: 8/2/99, wiynq@noao.edu