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A New Procedure To Apply for Telescope Time at KPNO (1Mar94) (from KPNO, NOAO Newsletter No. 37, 1 March 1994) We are pleased to announce a new, simplified procedure for applying for time on Kitt Peak telescopes, including: 1) a revised, shorter proposal form, 2) a new LaTeX template for proposal preparation, 3) the opportunity to submit proposals via electronic mail, and 4) only a single copy required for proposals submitted on paper. The new proposal form is only three pages long, including the scientific justification, but it retains most of the information included on the previous, longer form. The new form is more similar to the one in use for CTIO. We encourage all users applying for time at KPNO to obtain the new form and to use it for telescope time applications due 31 March 1994. A paper version of this new form is attached to the end of this Newsletter, and is also available via anonymous ftp (see below) as both a LaTeX template (and style file) and as a postscript file (for those who still have typewriters around!). The LaTeX template, prepared by Chris Biemesderfer, should also simply the process of preparing proposals. The template follows the approach adopted by the American Astronomical Society for abstracts for papers present at meetings submitted electronically, and for manuscripts submitted to Society journals. This approach has become familiar to many astronomers, and we hope you will find it easy to use to apply for telescope time at KPNO. A similar form was used successfully for the KPNO Queue Scheduling Experiment last year. A mechanism for including figures with the proposal has also been provided, as some 40% of the proposals we receive include figures! Proposals may be submitted either electronically or on paper. Instructions for electronic submission will be e-mailed to KPNO users in late February, or may be obtained via anonymous ftp, along with the necessary LaTeX files. Proposals submitted electronically via e-mail must arrive before midnight MST on 31 March to be considered for the fall observing semester. To submit a proposal on paper, you must mail it to arrive at the Office of the KPNO Director by 5:00 pm on 31 March, but only a single copy need be sent. Please do not send duplicate paper and electronic submissions of your proposal. The necessary number of copies of your proposal will be produced by NOAO for both electronic and paper submission. Proposals submitted electronically will be acknowledged by return e-mail, and proposals submitted on paper will be acknowledged by the usual letter. To obtain the new electronic version of the KPNO proposal form, login via anonymous ftp to ftp.noao.edu (140.252.1.24) (login as "anonymous" with your e-mail address as the password). Change directories to kpno/kpnoforms, and get the necessary files. This files include the LaTeX template, the .sty "style file" (so you can print out copies of the proposal form yourself and detect any problems), a sample proposal, the instructions file, and a postscript version of the blank form. These files should be available by the time you read this. Comments, concerns, or questions about the new submission process may be addressed to the KPNO Director's Office, or to the e-mail address kpno@noao.edu. We appreciate your patience as we work through this first semester of electronic submission. Caty Pilachowski, Phil Massey
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