Thanks to the hard work and help of our users, Kitt Peak received more than 98% of proposals for the spring 1997 observing semester in electronic form. Only four proposals were not submitted via electronic mail (you know who you are!). A few more investigators tried to submit paper versions, but kindly provided us with their LaTeX versions with only a small amount of arm-twisting. We are grateful for everyone's cooperation because this is the first semester that we are trying automatic entry of proposal information into our new database program.
Once the proposals are received at KPNO, the LaTeX files are parsed into proper pieces of information for importation into the database. The telescopes and instruments you request are recognized by the parsing program and stored as well. When the data are imported, the database program checks for acceptability (is that instrument available on the requested telescope?) and the Kitt Peak Support Office staff compare each data entry to a printed copy of the proposal to assure that the data are correct. Since we are trying this for the first time, we are still finding glitches, but the process is rapidly becoming smoother. Based on what we are learning this cycle, we will make additional small changes to the LaTeX template for the next proposal cycle. Be sure to use the most current version of the proposal template each semester.
Now is a good time to help us improve the process, as well. If you have suggestions for ways to simplify the job of preparing and submitting proposals to KPNO, please contact any of us. We are looking at the feasibility of a Web-based submission process as an alternative to email in the near future.
Caty Pilachowski, Pat Patterson, Jeannette Barnes,
Dave Bell, Christa Brown,
Judy Prosser