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Telescope Time Request Procedures (1Dec93)
(from CTIO, NOAO Newsletter No. 36, 1 December 1993)

This is a reminder (again!) that we do not accept FAXed proposals for
telescope time. They are often nearly illegible, especially figures.
Also, we are still not in a position to receive figures
electronically.  If you have a proposal with figures, it must be sent
by mail or courier service. Also, we remind you that courier services
such as Federal Express or DHL do not deliver directly to La Serena;
for fastest delivery we recommend that you send such materials to our
Santiago office, at

          AURA Inc.
          Mariategui 2438
          Providencia
          Santiago, Chile
          Tel. 204-7394

You should allow three working days for delivery to La Serena from the US.

The instructions in the TeX proposal template file state that e-mailed
telescope time requests should be sent five days before the regular
proposal deadline. We have not enforced this deadline, nor will we do
so next semester, but we remind you that the September 30 and March 31
deadlines are for receipt of the proposal at CTIO in usable form. We
are not responsible for lost e-mail or problems with your TeX files. If
you send in your telescope time request a few days early it will give
you time to correct problems that may arise.

In this regard, please do not send us anything other than the plain TeX
form supplied (that is, the edited version of the ASCII file); in
particular Postscript, dvi, or LaTeX files are not acceptable and will
be rejected out of hand. Almost all the proposals come in during the
last week of the month, and it is simply not practical to handle
special formats. (That assumes we can even guess what they are: it is a
little hard to figure out an encoded binary file that arrives with no
explanation.)

Finally, we are trying to work out a way to automate acknowledgement of
proposal receipt. Our previous attempt ran into problems with bad
addresses, and we had to go back to manual acknowledgements.  Check the
March Newsletter for an announcement.

Jay Elias, Elaine Mac-Auliffe, Ximena Herreros

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