If you have properly completed and provided to us your Observing Run
Preparation Form, you will have reservations on the mountain.
If your arrival on the mountain will be delayed, please contact us.
There are a limited number of dorm rooms, and we have reserved your
room for the arrival date you indicated on your Observing Run
Preparation Form.
You may cancel your room reservation at no charge, up to 24 hours prior to your
arrival date by contacting the Kitt Peak Administrative Assistant Bellina Cancio,
at 520-318-8603, or via email at bcancio_at_noao.edu. Please note that after the
24 hour deadline you will be charged the full rate for your stay.
Please check in at the Administration Building prior to 3:30 pm; the
Administrative Assistant will be expecting you. When you check
in, you will be given a dormitory room key and a key which will
allow you to access all the necessary buildings. If there is a
problem with your room, see the Administrative Assistant to resolve
it. Please do not change your room without consulting the Administrative
Assistant
or the Observing Assistant on duty. You should also check in daily with the
Administrative Assistant for messages. A security gate has been installed at
the Reception area in the Administration Building on the Mountain
in order to limit access during off-hours. Observers who need to
obtain room keys during off-hours will need to radio an Observing
Assistant (OA) for assistance. There is a sign posted on the gate
indicating the proper procedure.
For approved thesis projects, NOAO will fully reimburse graduate
students for their economy-class, roundtrip airfare to Tucson (or
its equivalent if ground transportation is used). This can be
handled at the Kitt Peak Support Office in Tucson when you arrive
or by the Receptionist on the mountain during your stay there. Your
signature is required on a Travel Expense form, and we will ask for
the original receipt of your airline ticket or to be supplied with
alternative appropriate information. You (or your organization)
should receive reimbursement in three to four weeks. On Kitt Peak,
NOAO will provide all meals and dorm room to the graduate student.
Additionally, NOAO will pay for one night's hotel stay at the Plaza
Hotel before the grad student's run begins. Meals in Tucson are
the responsibility of the grad student.
This policy normally applies only to graduate students affiliated
with U.S. institutions, whose travel originates in the United States,
and whose thesis project was approved by the KPNO or NSO Telescope
Allocation Committee.
Unless you are exempted by policy, charges are due and payable
before your departure. All amounts due from visiting observers
for meals, lodging, or other charges will no longer be billed. All
charges can be paid by check, cash, American Express, MasterCard
or Visa prior to leaving Kitt Peak or the Tucson office. To pay
your Mountain fees, see the Administrative Assistant, or the Cashier
downtown in Accounting.
If you will be leaving on the
weekend or a holiday, please pay your bill on the last working
weekday (Thursday or Friday) before 3:30 pm.
Rates Starting January 6, 2009
DORMITORY ROOMS (price includes all meals)
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Single Occupancy $90.00
Double Occupancy $75.00 per person
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Rates Prior to January 6, 2009
DORMITORY ROOMS (price includes all meals)
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Single Occupancy $80.00
Double Occupancy $65.00 per person
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Checkout Time is 2:00 pm. If you are not checked out by this time,
you will be charged for an additional day.
Rates Starting October 1, 2004
MEALS ONLY (for those not requiring lodging):
---------------------------------------------
Breakfast*/Snack $4.50
Lunch $8.00 11:30 am-1:00 pm
Dinner $12.00 4:30 pm-5:45 pm
Night Lunch** $8.00
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*Serve-yourself breakfast items are available in the kitchen
snack bar area 24 hours a day.
**Night lunch items are available in a refrigerator in the
Dining Room. If you wish to have an individually prepared night
lunch, you will need to fill out either the Night Lunch
Web Form
or a special order form at the kitchen snack bar, by 11:00 am the
same day you wish to have it prepared! Your night lunch will
be marked with your name and placed in the refrigerator.
If your sleeping schedule does not conform to these times,
you can get coffee and snacks in the dining room at any hour. If
you have dietary restrictions, please notify us ahead of time on
the Observing Run
Preparation Form on-line.
A coin-operated washer and dryer are available for use on the mountain. A coin-operated laundry
soap dispenser and a change machine is located at the washer. Machines are located in the quonset
hut next to the maintenance area.
There is no commissary, so come supplied with all personal items
such as toothpaste, deodorant, medications, etc. No alcoholic
beverages are allowed on the Tohono O'odham Reservation. Soft drink
machines are located in the quonset hut next to the maintenance
area, off of the patio at the Visitor's Center, and at the Visitor's
entrance to the 4-meter dome.
A copier is available in the Administration Building. Presently
it is connected to a CopyGuard auditing system to charge copies.
If you will be making more than 40 copies during your stay, please
see the Receptionist for your own account number to be used during
your stay. At the time of your departure from the mountain, your
copy activity will be detailed on your invoice.
For Mountain and NOAO Tucson office calls, note the instructions
near the phone. If you make long-distance calls, you must either
reverse the charges or use your telephone credit card. If it is
impossible for you to charge your calls by credit card or reverse
the charges, Mountain Administration is now able to charge your
long distance calls made during your stay. Please let the Mountain
Receptionist know the date you placed the call and the number called,
and charges will be added to your bill.
For everyone's convenience, there is a telefax machine on Kitt Peak.
The fax machine is located in the lobby of the Administration
Building. If you need any assistance with the telefax, please
contact the Mountain Receptionist or an Observing Tech. Telefaxes
should be charged to your telephone credit card. If this is not
possible, please sign your name and affiliation on the report that
is generated after you have sent your message, and give it to the
Mountain Receptionist. You will be billed for the telefax when you
check out.
The mountain fax number is:
(520) 318-8724.
Some observers may require a vehicle on the mountain (for example,
those who are observing at the 4-meter or who need to move equipment).
If you need a car, you can sign one out in the Administration
Building. Please keep in mind that these vehicles are for mountaintop
use and are not to be driven downtown without making special
arrangements. (NOTE: You will need a GSA drivers license.)
There are a limited number of vehicles available, and will be
assigned on a first-come, first-served basis. Please turn in your
keys each morning!
Updated December 4, 2009