Arriving on the mountain early in the day of your observing night will also give you time to check in and get your room key, adjust to any time change, and to acclimate yourself to mountain conditions. (Reminder: Be sure to bring any prescribed or non-prescribed medications along with you.)
**Night lunch items are available in a refrigerator in the Dining Room. If you wish to have an individually prepared night lunch, you will need to fill out either the Night Lunch Web Form or a special order form at the kitchen snack bar, by 11:00 am the same day you wish to have it prepared! Your night lunch will be marked with your name and placed in the refrigerator.
Instrument Manuals. Please consult the detailed manual(s) that you need for your observing run, on the operation of instruments and telescopes, or for software and data-reduction. Read the material carefully before you arrive.
The manuals are available electronically at: http://www.noao.edu/kpno/docs.html
Staff Contacts: Consult with the appropriate staff astronomer, software specialist, and instrument support specialist. A list of the staff contacts for equipment used on the stellar and/or solar telescopes is located at http://www.noao.edu/kpno/capsci.html. These people can advise you of any recent changes in instrumentation and software.
Data Reduction.Contact your Instrument Support person for basic questions regarding downtown data reduction, the use of the IRAF, or any unusual computing demands regarding your data reduction. Contact the Kitt Peak Support Office (kpno_at_noao.edu) to arrange access to a downtown data reduction computer and visitor account.
Coordinate Files. You may prepare a list of objects with their coordinates for use at the telescope prior to your arrival. Coordinate lists may be submitted via the Web Form mail at least two weeks before your observing run. The form will check for acceptable format, loaded into the appropriate telescope computer, and acknowledged when all is ready for your arrival.
Hazardous Materials. If you intend to bring any material with you that has safety considerations (even if you have brought it before), please contact our Risk Management Specialist, Chuck Gessner (cgessner_at_noao.edu), tel: 520-318-8211. You should state what the material is. This applies, but is not limited to, materials which are toxic, reactive, flammable, and/or radioactive. It must be mentioned in your Observing Time Request. Each use of hazardous materials require approval before the run is scheduled. Material Safety Data Sheets (MSDS) must accompany the materials and copies given to the Risk Management Specialist. Special arrangements must be made for transporting hazardous materials to and from the mountain. NOAO will not be responsible for the disposal of your unused or contaminated materials.
Your equipment should be sent to you at 950 N. Cherry Avenue with NOAO/KPNO as the consignee. You should schedule your equipment to arrive at the Tucson facility for loading the Tuesday before the start of your observing run.
For returning your equipment to Tucson for shipment, please notify the Mountain Receptionist to have the cargo truck pick up your equipment at the telescope. Shipping details and any special shipping paperwork should be given to your staff contact.
Small, lightweight articles can travel on the shuttle to Kitt Peak with you provided they are not hazardous materials.
Certain items, either U.S. or foreign-made, are prohibited from entering, or reentering, the United States without U.S. State Department approval. Such restricted items include, but are not limited to, Image Intensifiers, certain Infrared Detectors, Fiber Optic Tapers, encrypted software, and other detectors and advanced electronics which have a military usage. A temporary import license must be applied for from the Department of State's Defense Trade Control Arms Licensing Division prior to the item's entry into the United States. This licensing process can take up to four months. If you have any questions about this import license, please contact Cliff Aldrich (aldrich_at_noao.edu) in the NOAO Headquarters Office. Have the shipment sent to you at 950 N. Cherry Avenue with NOAO/KPNO as the consignee.
If you change your travel plans between the time you submit your Observing Run Preparation Form and the time you come to observe, please notify us in advance so that we can change the dormitory room reservations accordingly.
We urge observers to plan ahead when making travel plans and hotel reservations. Tucson is a winter vacation spot and University town. Hotel rooms are especially difficult to find in the fall and winter months: The months of September-December are busy with University activities, and the January-March months are sold out to "snowbirds" visiting Tucson during the Gem & Mineral Show and the rodeo. There are plenty of hotel rooms in Tucson during the toasty summer months at considerably lower rates!
Questions that could be directed to this mail account are: who to contact about Kitt Peak instruments or filters, requests for instrument changes, requests for manuals, permission for change of observers other than those listed on your proposal, requests for open observing time, or any other general questions. An e-mail response will be sent back to you.