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HET Phase II Instructions


Planning Your Phase II Program
HET Phase II Target Lists
FTP Submission Instructions


Planning Your Phase II Program

Phase II information for the Hobby-Eberly Telescope is collected and reviewed at NOAO before it is forwarded to the HET Observatory. All questions regarding instrumentation, the submission of Phase II information, data retrieval, etc., should be sent to NOAO at het@noao.edu and not to HET staff.

Your program has been allocated a specific number of hours of HET time. This allocation includes the overhead associated with your observations. In preparing your target lists, you should assume that ~10-15 minutes of overhead will be required per target or pointing. Thus, your program generally should not exceed the allocated number of hours when overhead is added. The number of allocated hours can be found on the "Proposal Status Report" that was sent to you.

If your program is one which includes many possible targets from which the HET observers should select a subset, be sure to prioritize the objects, if appropriate. The HET observers will be instructed to observe only the amount of time including overhead that has been allocated to your program.

In addition to the target list, your Phase 2 HET program should include an additional page of information describing the observations. This page should include any information that will assist the HET observers to carry out your program successfully. The HET observers will already have a complete copy of the proposal submitted to NOAO for the observing time. HET has provided a template form for producing a "program notes" page. The page can be filled in on the web and printed or saved as a text file to be included with your Phase II submission.


HET Phase II Target Lists

A target list must be submitted in ELECTRONIC FORM. The target list must be in plain ASCII text, and the columns MUST BE SEPARATED BY TABS. NO spaces are allowed, accept in the comment field (see below).

Every entry in the target list needs to start with TWO tabs and MUST contain the following information in the order given below:

  1. Blank column

  2. Object Status:
    • A string that is either D (Done), H (Hold), or blank (active)
    • The PI should submit the targets as either active (blank) or on hold

  3. Program Number:
    • For the program number, use "N", the semester name, a dash, and the four digit NOAO proposal ID number. For example, NOAO proposal N0999 in the 08A semester would use the code "N08A-0999".

  4. Object Name:
    • remember to avoid spaces, for NGC 3379 use NGC3379 or NGC_3379
    • for MOS setups, follow with W or E for West or East track

  5. Azimuth Restriction:
    • For tracks that should only be done at one specific AZ give an E or W
    • If no AZ restriction is required leave this field blank
    • This is primarily for MOS and moving targets

  6. Right Ascension:
    • 12:05:36.1 (to 0.1 seconds of time)

  7. Declination:
    • +33:29:08.7 (to arcsecond precision)

  8. Equinox:
    • 2000

  9. V Magnitude:
    • 18.2

  10. Position Angle:

  11. Priority:

  12. RA Priority Modifier:

  13. Setup:
  14. Maximum Seeing:

  15. Sky Brightness:

  16. Sky Transparency:

  17. Integration Time:

  18. CRsplit:

  19. Visits:

  20. Done:

  21. Moving Target:

  22. SYN Frequency:

  23. SYN Dates:

  24. Group ID:

  25. STND CALS:

  26. Flux STD:

  27. RV STD:

  28. Telluric STD:

  29. Sky Cals:

  30. Comments:


Examples of Target Lists

Simple LRS observation of 1 visit with 2 900s exposures

- - PSU02-2-001 simple1 - 12:05:36.1 -01:29:20 1950.0 18.2 par 2.1 - LRS_g2_10.0_GG385 2.4 21.0 S 1800 2 1 0 N - - - Y Y N Y easy_target

A very low priority target hoping to get S/N 10 under almost any conditions

- - PSU02-2-001 simple2 - 12:05:36.1 -01:29:20 1950.0 18.2 par 4.0 - LRS_g2_1.0_GG385 4.0 18.0 N 900 1 1 0 N - - - Y Y N N S/N=10

A fast Moving target.

- - PSU02-2-001 movingtarget1 E 12:05:36.1 -01:29:20 1950.0 18.2 par 2.1 - LRS_g2_1.0_GG385 2.4 21.0 S 1800 2 1 0 Y - =20020401 movingtarget1 Y Y N Y RAoff=1.1arc/sec,DECoff=-2.1arc/sec
- - PSU02-2-001 movingtarget1 W 12:15:36.1 -01:39:20 1950.0 18.2 par 2.1 - LRS_g2_1.0_GG385 2.4 21.0 S 1800 2 1 0 Y - =20020401 movingtarget1 Y Y N Y RAoff=1.1arc/sec,DECoff=-2.1arc/sec
- - PSU02-2-001 movingtarget1 E 13:05:36.1 -02:29:20 1950.0 18.2 par 2.1 - LRS_g2_1.0_GG385 2.4 21.0 S 1800 2 1 0 Y - =20020402 movingtarget1 Y Y N Y RAoff=1.1arc/sec,DECoff=-2.1arc/sec
- - PSU02-2-001 movingtarget1 W 13:15:36.1 -02:39:20 1950.0 18.2 par 2.1 - LRS_g2_1.0_GG385 2.4 21.0 S 1800 2 1 0 Y - =20020402 movingtarget1 Y Y N Y RAoff=1.1arc/sec,DECoff=-2.1arc/sec

A synoptic target to be done with a randomized interval of 5-10 days.
The date is used to tell the next RA when the next visit is due.

- - PSU02-2-001 simple1 - 12:05:36.1 -01:29:20 1950.0 18.2 par 2.1 - LRS_g2_10.0_GG385 2.4 21.0 S 1800 2 1 0 N - RAND5-10 >20020707 Y Y N Y easy_target

A TOO target that has not yet been activated.

- H PSU02-2-002 Chandra2 - 12:05:36.1 -01:29:20 2000.0 20.2 par 2.1 - LRS_g2_10.0_GG385 2.4 21.0 S 1800 2 1 0 N - - - Y Y N N TOO_target_wait_for_activation

A target with special calibrations to be charged to the PI.

- - PSU02-2-001 careful1 - 12:05:36.1 -01:29:20 1998.0 18.2 par 2.1 - LRS_g2_10.0_GG385 2.4 21.0 S 600 1 10 0 N - - - N N N N CALS_directly_AFTER,SEE_NOTES

Two targets to be observed on the same night.

- - PSU02-2-004 object1 - 11:05:36.1 -05:29:20 1950.0 19.2 par 2.1 - LRS_g2_10.0_GG385 2.4 21.0 S 800 2 1 0 N - - mygroup1 Y Y N Y also_get_object2_samenight
- - PSU02-2-004 object2 - 12:05:36.1 -01:29:20 1950.0 18.2 par 2.1 - LRS_g2_10.0_GG385 2.4 21.0 S 1800 2 1 0 N - - mygroup1 Y Y N Y also_get_object1_samenight

A typical planet search program: 2 different instrument configurations for 1 visit and more followup visits and special cals.

- - PSU02-2-001 target1 - 12:05:36.1 -01:29:20 1950.0 8.2 par 2.1 - HRS_60k_central_316g5936_3as_0sky_IS0_GC0_2x1 2.4 21.0 S 900 1 1 0 N - - target1visit1 N N Y N visit_1,SEE_NOTES_ON_CALS
- - PSU02-2-001 target1 - 12:05:36.1 -01:29:20 1950.0 8.2 par 2.1 - HRS_60k_central_316g5936_3as_0sky_IS0_GC0_2x1 2.4 21.0 S 900 1 1 0 N - - target1visit1 N N Y N visit_1,SEE_NOTES_ON_CALS
- - PSU02-2-001 target1 - 12:05:36.1 -01:29:20 1950.0 8.2 par 2.1 - HRS_60k_central_316g5936_3as_0sky_IS0_GC0_2x1 2.4 21.0 S 900 1 4 0 N - - - N N Y N visits_2-4,SEE_NOTES_ON_CALS

Completed phase II target files can be uploaded to NOAO by anonymous FTP according to the instructions below, or sent by email to "het@noao.edu". Phase II materials for Public Access programs should not be sent directly to HET, but must be forwarded by NOAO.

Preparation Tool

A CGI script to help prepare target lists in the correct format is is available at http://www.noao.edu/cgi-bin/het/targets. Use of this page is optional -- some investigators may prefer to use a standard text editor.

Please note that this is not a submission form and nothing is stored on NOAO's server, so be sure to save your work often with "View Output" followed by using the "Save" option in your web browser.


Finding Charts

Supply hardcopies of finding charts (on 8.5 by 11 inch paper) for ALL objects in your object list. Each finding chart must have a field of view of approximately 4 x 4 arcminutes, preferably with North at the top and East to the left, and must be clearly labeled with the following:

For MOS setups


Some useful pages for creating finding charts can be found at http://skyview.gsfc.nasa.gov/ (image tools) and http://www.astro.psu.edu/users/mce/het/het_charts.html (contains HET-specific info).

Charts may be sent to NOAO by any of the following methods:


FTP Submission Instructions

Phase II target files, instructions and PostScript finding charts can be transferred by anonymous FTP to "www.tuc.noao.edu". A separate subdirectory has been provided for each NOAO HET program under the "pub/het" directory. Please change to the directory for your program and place all files there.


After successfully transferring your files, please send a message to het@noao.edu to let us know they're ready for pickup/review.

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NOAO is operated by the Association of Universities for Research in Astronomy (AURA), Inc. under cooperative agreement with the National Science Foundation.
Last updated: Jun 6 2006

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