Web Timesheet Help
> User's Guide
• Login
• Select Payperiod
• Timesheet Screen
• Select Project Number
• Select Project Type
• Completing the Timesheet
• Saving
• Approved Timesheets
> Supervisor's Guide
> Troubleshooting |
Web Timesheet User's Guide
Login
Login name is your four-digit employee number. You can find the number on your payroll check stub or contact payroll at ext. 8117. You will be provided with a default password; please use the "Change Password" link on the login page to assign yourself a new password.
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Select Payperiod
From the calendar, select the ending date of the payperiod for which you are reporting your time. Pay-periods which have no saved data will appear as gray buttons. Once a payperiod has data saved to it, it will appear as an underlined number.
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Timesheet Screen
After selecting a date, the initial timesheet screen will appear.
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Selecting Project Numbers
Clicking on the drop-down box in the project column will display all the project numbers available to you. All work hours must be charged to a valid project. If you do not find the appropriate project number displayed, contact payroll@noao.edu and the number will be made available to you. Along with project numbers, the list includes all the leave categories you must report.
If you need help selecting a project, click on the word "Project" in the column head and a list showing project titles will be displayed.
If you've created a timesheet in the past, you can use the Copy Previous button to automatically bring forward the project numbers listed on the prior timesheet. This saves time since you don't need to look-up frequently used numbers each period.
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Selecting Project Type
For each project number listed on the timesheet you must select code from the "Type" column.
Reg = Regular time (most commonly used)
OT = Overtime (for use by non-exempt employees only)
ECO = Emergency Callout (for use by non-exempt employees only)
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Completing in the Timesheet
Non-exempt employees MUST record time worked on a daily basis so overtime, if any, can be calculated.
Exempt employees are encouraged to report hours on a daily basis but can summarize hours for the period and report them in the first column. In addition, exempt employees can record hours in excess of 80; leave time will be recorded as reported and work hours will be allocated to the projects listed on the timesheet.
To check the number of hours reported on the timesheet, click the Calculate button.
Use the Comments box to pass information on to your supervisor or payroll (e.g. reason for working overtime or taking special leave.)
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Saving the Timesheet
Click on the Save Entry button to save existing data and to continue entering new data. Click on Save & Exit to save your data and exit the program. Be sure to respond OK to save the data or else all new entries will be lost.
If the timesheet is ready for approval, check the Completed box before you click save. Note, even if you have checked Complete, you can still make changes to the timesheet up until it has been approved.
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Approved Timesheets
Once a timesheet has been approved by your supervisor, you will not be able to make changes. An approved timesheet will display like this:
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