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Government Property Control
The specific rules
governing this is found in the AURA-NSF Cooperative Agreement, AST-0132798,
CLAUSE 9 and 10. Clause 9 governs property
in the
Article
III-Definitions, paragraph 10 states that "Government Property, means
all property meeting the requirements of General Provisions Clause 9,
Paragraph 4 including all motorized and non-motorized vehicles." As a result of those two
paragraphs, all property, located in the Property not meeting the
capitalization requirements of Clause 9 and 10 or the definition in Article
III, Paragraph 10 is considered AURA property and can be disposed of as seen
fit by AURA through the NOAO Property Officer. The title of all property
located in Chile and purchased through the Cooperative Agreement shall,
according to Clause 10, Paragraph 1.b "vest in the Awardee (AURA)"
and is considered Observatory Property. However, Clause 10 paragraph 10.a
states that "no disposition shall be made of observatory property
without prior approval of the (NSF) Grants and Agreements Officer."
Because of this, NSF approval is required on the disposition, including loan,
of all Observatory Property located in Complete property records
will be maintained on all capitalized property (including that located in The disposition of all
property will be handled by the NOAO Property Officer. For further information,
contact Jerry Smith, NOAO Property Control Officer (jsmith@noao.edu, ext. 8316). I saw some items sitting outside the Wood Shop that appear
to be discarded. Is there any way that I could have the item? All property purchased
with contract funds is considered The property you saw was
probably awaiting disposal by the General Services Administration (GSA). GSA
is the federal agency to whom NOAO must report excess property. Items
submitted for disposal to GSA by government agencies or contractors are
routinely put up for auction by the GSA. It is possible for NOAO employees to
get on the bid list. In rare instances,
property is given to NOAO by the National Science Foundation with the express
approval to distribute to employees. In the past this has occurred when there
is an abundance of office furniture that GSA does not want and that would
otherwise be disposed of. For further information,
contact Jerry Smith, NOAO Property Control Officer (jsmith@noao.edu, ext. 8316). My
computer has a numbered " All property purchased
Cooperative Agreement meeting the criteria specified in Clause 9, Paragraph 4
and in Article III, paragraph 10 is considered government property and cannot
be disposed of or used for personal purposes unless approved by the
government. Property can be temporarily loaned to an employee with the
approval of his/her supervisor and the NOAO property officer, but it must be
returned to NOAO upon request or upon termination of employment. Because this
property is controlled by the Property acquired by SOAR
or WIYN or other tenant organizations belongs to those organizations and is
not considered government property. Government property loaned by NOAO to
individuals or institutions remains government property and must be accounted
for by NOAO. The two classifications
of government property are listed below:
Within
the NOAO organization such property is identified with an account number
object code (last three numbers of the 12-digit account number) of -800 as
compared to consumable items, which are identified with an account number
object code of -100. In
general the Minimum Capitalization Requirements are found in Paragraph 4 of
Clause 9. Paragraph 4 reads that "Nonexpendable personal property which
meets the following criteria shall be capitalized:
All
Government Property is identified with an account number object code of -800.
This property is labeled with a unique, easily identifiable property control
tag. Generally, capitalized property tags are numbered 10000-20000. Government
and AURA property is inventoried on an annual basis. Such property cannot be
discarded, traded in, scavenged, or donated without specific approval of
either the NSF, in the case of Government property, or the NOAO Property
Officer, in the case of AURA Property. The NOAO property officer maintains
all property records and can assist with any questions concerning property. For further information,
contact Jerry Smith, NOAO Property Control Officer (jsmith@noao.edu, ext. 8316). I have some electronic items in my office that I would like to get rid of. Can I just throw them out? If not, who do I contact? To dispose of any property, contact Jerry Smith, NOAO Property Control Officer (jsmith@noao.edu, ext. 8316). There are very strict rules under which NOAO operates concerning the acquisition and disposal of property. All property must be accounted for, and disposal is not a casual act. <Ptop I have some electronic items in my office. One is no longer working and the one I have been using just failed. Can I scavenge the old one to get the recently failed one working? Government property
cannot be scavenged unless approved by the There are very strict rules under which NOAO operates concerning the acquisition and disposal of property. All property must be accounted for, and scavenging and disposing of a piece of equipment should not be considered casual acts.
NOAO, in conjunction with the National Science Foundation, has a program covering the donation of computers to schools. The process is fairly simple and is initiated with a letter from the school's principal requesting the donation of computer systems. The letter should be sent to: Jerry Smith, NOAO Property Control Officer National Optical Astronomy Observatory Upon receipt of the letter, the property officer will prepare the necessary paperwork and obtain NSF or AURA approval. Once completed, the property officer will arrange for the distribution of the computers to the school.
As a contractor with the I have a piece of equipment that I would like to loan to a colleague at another facility. How do I go about doing this? According to NOAO's
Cooperative Agreement with the NSF, NOAO can make observatory property
available for loan within the geographic limits of Generally NOAO can only loan property to non-profit organizations for scientific use. However, "for profit" organizations can receive loaned property if that property is used exclusively in connection with a government contract. All requests for loans of Government property to "for-profit" organizations must be approved by the NSF. The NOAO individual supporting the loan must provide the following information to Jerry Smith, NOAO Property Officer:
When the information is received by the NOAO property officer, a formal loan agreement will be generated and returned to the NOAO collaborator. The form must be signed by the NOAO collaborator and the NOAO director and returned to the NOAO property officer. The Property officer will oversee the transfer of the equipment to the other organization. In some instances, the loan is for an indefinite period. In these cases, it may be better for NOAO to transfer title of the property to the other organization. Such formal transfers are handled by the NOAO property officer and may require NSF approval. In the majority of cases, this is a simple process and may be more beneficial for both the other organization and NOAO than would a simple loan. For further information, contact Jerry Smith, NOAO Property Officer (jsmith@noao.edu, ext. 8316). |
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